Done-For-You AIA billing
Send us your contract and SOV. We’ll handle the rest.
Every month, we produce your G702/G703 pay applications, reconcile retainage, and submit to your GCs — on their deadlines, in their formats. You review and approve. That’s your whole job.
How it works
- 01
Onboarding call
We walk through your active projects, contracts, and how each GC wants to be billed — AIA forms, their own template, portal uploads, notarization requirements, deadlines. One call, about an hour.
- 02
We set up your SOV
Send us your contracts and schedules of values — Excel, PDF, or whatever you have. We load every project into your own isolated PayAppHQ deployment: line items, retainage terms, change orders, and what's already been billed to date.
- 03
Monthly billing cycle
Each cycle we collect percent-complete from your PMs (a simple worksheet, or a phone call if that's how your field works), produce the G702/G703 package, reconcile retainage and prior certificates, and send it to you for approval. Once you sign off, we submit to your GCs — their format, their deadline.
- 04
You get paid
Clean, on-time applications get certified instead of kicked back. We track what's been certified, what retainage is still held on each project, and when releases are due — so nothing is left on the table at closeout.
What’s included
A billing department, not a template service. Priced from $995/mo, tiered by how many active projects you carry.
- G702/G703 production for every active project, every month
- Schedule of values setup and maintenance, including change orders
- Retainage tracking, releases, and rate reductions at substantial completion
- Submission to your GCs in their required format — AIA or custom forms
- Your review and written approval before anything is submitted
- Full access to your PayAppHQ deployment — your data is yours, always visible
Who this is for
The owner is doing the billing
You bid the work, run the crews, and then spend the last week of every month buried in continuation sheets. Your time is worth more on the next bid.
One office person, too many hats
Your bookkeeper handles AP, payroll, and insurance certs — and AIA billing is the thing that slips. We take the highest-stakes, most deadline-driven piece off their desk.
Growing into GC work with paperwork demands
You just landed commercial work and the GC wants notarized G702s, conditional lien waivers, and their own billing template. We've seen it; we handle it.
Pay apps keep getting rejected
If applications bounce for math errors, wrong retainage, or missing backup, every rejection is another month of float you're financing. Clean submissions are the whole point of this service.
Your next billing cycle could be off your desk.
Book a call, send us one project's contract and SOV, and we'll show you exactly what your first month looks like.