Simple pricing. No per-project fees.
Get started at $149/mo — QuickBooks Online sync included on every plan. Unlimited projects and pay applications from $299/mo. Annual billing saves about two months.
Introductory pricing — early customers keep their rate
Basic
$149/mo
For a one- or two-job shop that just needs clean AIA paperwork out the door each month.
- Up to 5 pay applications per month
- Pixel-perfect G702/G703 PDFs with multi-page continuation sheets
- QuickBooks Online sync — invoices pushed and matched to your estimates
- Schedule of values import from Excel
- Retainage tracking and releases
- Change orders and stored materials
- Your own isolated deployment and database
You download the finished pay-app package and send it from your own email. Sending straight from the app via your Outlook or Gmail mailbox — and PM worksheet assignment — start on Starter.
Get started — $149/moor $1,490/yr billed annually — save about two months
Not ready? Request a demo
Starter
$299/mo
Everything a small subcontractor needs to run the monthly AIA cycle in-house.
- Everything in Basic — including QuickBooks Online sync
- Unlimited projects and pay applications
- PM progress worksheets with office review — assign lines to your PMs
- Email pay applications straight to your GCs from your own mailbox
- Retainage rate reductions at substantial completion
or $2,990/yr billed annually — save about two months
Not ready? Request a demo
Pro
$449/mo
For subs on prevailing-wage work or with compliance paperwork beyond the pay app.
- Everything in Starter
- Certified payroll module (WH-347-style reports)
- Custom GC pay-app forms — we map your data onto their template
- COI tracking and automated expiration reminders
- Simple Invoice tracking
- Priority support
or $4,490/yr billed annually — save about two months
Not ready? Request a demo
Done-For-You
From $995/mo
We run your entire AIA billing cycle for you — you review and approve.
- Dedicated billing specialist
- Monthly G702/G703 production and submission to your GCs
- Retainage and release tracking managed for you
- Change-order and SOV maintenance
- Custom GC form handling included
- Full access to the software included
Tiered by active project count — most firms land between $995 and $2,495/mo.
How it worksDone-For-You includes the software — so the service is your billing department and your system of record, for less than a part-time hire.
Pricing questions
- Is my data mixed with other companies' data?
- No. Every PayAppHQ customer gets their own isolated deployment with a dedicated database. Your projects, pay applications, and payroll data are never commingled with another contractor's — there is no shared multi-tenant database to leak across.
- What does annual billing save?
- Paying annually saves roughly two months versus paying monthly — about 17%. Basic is $1,490/yr, Starter is $2,990/yr, and Pro is $4,490/yr on annual billing.
- What counts toward the 5 pay applications on Basic?
- Pay applications you send or approve in a calendar month, counted across all of your projects. Drafts and worksheets your PMs are still filling in don't count. Projects themselves are never capped — only how many pay apps go out per month. If you regularly need more than five, Starter removes the cap entirely.
- Are these prices final?
- These are introductory prices while we onboard our first cohort of customers. Early customers keep their rate — pricing may rise for later sign-ups, but yours won't.
- Can I move between the software and the service?
- Yes. Done-For-You customers use the same platform, so if you later bring billing in-house you switch to a software plan and keep every project and historical pay app. It also works in reverse when your volume outgrows your office.
- Do I need QuickBooks?
- No. PayAppHQ works completely standalone — it produces the full pay-app package on its own. But if you do use QuickBooks Online, the sync is included on every plan, Basic up: each approved pay application is pushed into QBO as an invoice, so your books and your billing never drift apart.
- What's not in Basic?
- Basic is built for one person running billing solo: it's capped at 5 pay applications per month, you send the finished PDFs from your own email rather than straight from the app, and there's no assigning worksheets out to PMs. Starter removes the cap and adds PM worksheet assignment and sending directly from your connected Outlook or Gmail mailbox.
More questions? See the full FAQ or talk to us.
See your own pay apps in it.
Bring a schedule of values from a current project. We'll load it live on the call and produce a G702/G703 you can put side by side with what you send today.